This statement outlines Karumah’s policy on how Karumah uses and manages personal information provided to or collected by it.
Karumah is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act and is compliant with the Privacy Amendment (Enhancing Privacy Protection) Act 2012.
The type of information the Karumah collects and holds includes (but is not limited to) personal information, including sensitive information, about:
The Karumah will generally collect personal information held about an individual by way of verbal conversation in-person or over the phone, but also via text-based messaging services. You do have the right to seek to deal with us anonymously or using a pseudonym, but in almost every circumstance it will not be practicable for us to deal with you or provide any services to you except for the most general responses to general enquiries, unless you identify yourself.
In some circumstances the Karumah may be provided with personal information about an individual from a third party, for example when we receive a referral from a health service.
The Karumah will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.
In relation to direct marketing, the Karumah will use your personal information for direct marketing where you have provided that information, and you are likely to expect direct marketing: only then you will be sent direct marketing containing an opt out. If we use your personal information obtained from elsewhere we will still send you direct marketing information where you have consented and which will also contain an opt out. We will always obtain your consent to use sensitive information as the basis for any of our direct marketing.
We may use video surveillance for security purposes and the footage will be used only by the Karumah and by the providers of our security services for security purposes. Surveillance videos are not used by the Karumah for other purposes and the footage is not publicly available. Surveillance cameras are not located in any bathrooms or change room facilities.
In relation to personal information of job applicants, staff members and contractors, the Karumah’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.
The purposes for which the Karumah uses personal information of job applicants, staff members and contractors include:
Where the Karumah receives unsolicited job applications these will usually be dealt with in accordance with the unsolicited personal information requirements of the Privacy Act.
The Karumah also obtains personal information about volunteers who assist the Karumah in its functions or conduct associated activities, such as to enable the Karumah and the volunteers to work together.
The Karumah may disclose personal information, including sensitive information, held about an individual to:
The Karumah will not send personal information about an individual outside Australia without:
We do not use overseas providers of IT services but may use overseas servers and cloud services.
In referring to ‘sensitive information’, the Karumah means:
“information relating to a person’s racial ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual”.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
The Karumah’s staff are required to respect the confidentiality of personal information and the privacy of individuals.
The Karumah has in place steps to protect the personal information the Karumah holds from misuse, loss, unauthorised access, modification, interference or disclosure by use of various methods including locked storage of paper records and passworded access rights to computerised records.
The Karumah endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the Karumah by contacting us at any time.
The Australian Privacy Principles and the Health Privacy Principles require the Karumah not to store personal information longer than necessary. In particular, the Health Privacy Principles impose certain obligations about the length of time health records must be stored.
You have the right to check what personal information the Karumah holds about you.
Under the Commonwealth Privacy Act and the Health Records Act, an individual has the right to obtain access to any personal information which the Karumah holds about them and to advise the Karumah of any perceived inaccuracy. There are some exceptions to this right set out in the applicable legislation. To make a request to access any information the Karumah holds about you, please contact the Privacy Officer in writing.
The Karumah may require you to verify your identity and specify what information you require. No fee will be charged for accessing your personal information or making a correction.
Under our destruction and de-identification policies, your personal information that is no longer required will be de-identified or destroyed.
If you would like further information about the way the Karumah manages the personal information it holds, please contact the General Manager. If you have any concerns, complaints or you think there has been a breach of privacy, then also please contact the General Manager who will first deal with you usually over the phone. If we then have not dealt satisfactorily with your concerns we will meet with you to discuss further.
If you are not satisfied with our response to your complaint within 30 days from this meeting then you can refer your complaint to the Office of the Australian Information Commissioner via:
Tel: 1300 363 992
Fax: +61 2 9284 9666